Little Pink Houses of Hope

ORGANIZATION BACKGROUND

Little Pink Houses of Hope is a non-profit organization that serves breast cancer patients and their families propelling families to live stronger, laugh harder and love deeper.  The organization provides free week-long vacation retreat experiences for breast cancer patients going through treatment and their families.

The Little Pink’s programming effectively meets families where they are on their journey and provides support for each family member as well as for the unit as a whole. Little Pink responds to the needs of breast cancer survivors so that they can focus on strengthening their family; by spending quality time as a family unit, by meeting other families in the same health condition, and by creating an ongoing support network. Little Pink provides opportunities for families to de-stress from the rigor of appointments and cancer treatments.

Little Pink is headquartered in Burlington, North Carolina and is governed by a 7-member Board of Directors, comprised of members of the local community.

We are currently have the following positions available:

Event and Volunteer Director

EVENT AND VOLUNTEER DIRECTOR

Full Time, On Site in Burlington, NC

Overseeing all aspects of an event, from initial planning and concept development to execution, ensuring events run smoothly and meets fundraising and logistical objectives within budget and timelines, while collaborating with various vendors and stakeholders to achieve the desired outcome; essentially acting as the primary leader and decision-maker for the entire event operation. Recruiting, training, and managing volunteers so that all stakeholders at events are supported and we achieve operational excellence.

Key responsibilities of an Event and Volunteer Director:

Strategic Planning: Collaborate to define event goals, target audience, and desired outcomes, creating a comprehensive event strategy.

Budget Management: Develop and manage the event budget, negotiating contracts with vendors and allocating funds across different aspects of the event.

Vendor Management: Identify, source, and oversee all vendors including caterers, venue providers, entertainment, and transportation.

Site Selection: Research suitable venues based on event requirements, capacity, and logistics.

Logistics Coordination: Manage all operational aspects including event schedule, volunteers, run of show, speaker coordination, registration, attendee management, and on-site logistics.

Marketing and Promotion: Collaborate with Communications and Marketing Manager to develop and execute event marketing strategies to attract attendees.

Team Leadership: Assemble and lead volunteer committees and on-site volunteers, delegating tasks and ensuring efficient execution, while making sure that stakeholders are engaged and increasing their depth of relationship with Little Pink.

Risk Management: Identify potential risks and develop contingency plans to address issues that may arise during the event.

Post-Event Analysis: Evaluate event success against set goals, gather feedback from attendees and staff, and prepare post-event reports to identify areas for improvement.

Stewardship:  Work to form key relationships that increase our visibility. Ensure high-level quality experience for donors and sponsors.

Scope of Work

Volunteer Management

• Review all new volunteer applications with appropriate outreach and develop engagement strategies for long-term sustainable relationships.
• Recruit volunteers. Outreach methods include extensive networking; presentations to faith, business, and/or community groups; staffing information booths at community events; and utilizing the media.
• Screen volunteers as necessary; procedures might include Interviewing potential volunteers and matching their talents with organizational needs, reference checks, and criminal background checks.
• Develop and facilitate orientation and training for volunteers.
• Develop, build, and maintain positive, long-term relationships with volunteers
• Process, organize, and maintain volunteer background checks and documentation
• Coordinate volunteer teams for office projects, program support, special events, and community outreach efforts
• Maintain data-base and track all volunteer hours and create reports
• Facilitate good communication with and between volunteers
• Evaluate and make changes to volunteer program as directed by President
• Engage in ongoing stewardship for volunteers (notes, emails, cards, calls, etc)

Event preparation and management

• Contract review and tracking
• Schedule and facilitate planning meetings
• Project management – plan for and purchase supplies, plan for, recruit, and train volunteers
• Oversee event activities prior to event (auction procurement, vendor reach out, securing venues, permits, COI, etc)
• Manage event set-up, main event activities, and teardown/cleanup
• Post-Event – storage trips, office clean-up, returns of excess purchases, thank you notes
• Responsible for recruiting, organizing, planning, and execution of event volunteers for local and national events.
• Create volunteer job responsibilities for events and conduct training to ensure success of events.
• Attend events and direct volunteers.
• Write appropriate thank you’s
• Under the supervision of the President work to organize and execute one Volunteer Recognition event per year
• Develop and provide ongoing stewardship plans to acknowledge and retain volunteers.
• Support and work cooperatively with volunteer committee Chairs and members to support special events
• Work with the staff, board, and committees to develop new events consistent with the mission of Little Pink to reach new audiences
• Maintain Signup genius
• Coordinate third-party fundraiser plans with organizer
• Ensure and track fundraising forms are completed
• Ship any event supplies prior to events, and collect after if applicable
• Follow-up to ensure that event funds are received
• Steward organizers and recruit for future commitment
• Manage most of auction process including procuring donations and working with volunteers to secure donations.
• Catalog items and ensure accurate information and compelling descriptions for auction site, including researching fair market value and setting bid level accordingly.
• Arranging pick-up or delivery of in-person and online items. Reporting on sales. Completing in-kind forms and donation receipts.

Education, Experience and Preferred Attributes

• • Bachelor’s degree in Nonprofit Management, Event Planning, Communications, Business Administration, or a related field (preferred but not always required).
  • 3-5 years of experience in event planning, volunteer coordination, or fundraising within a nonprofit or community-focused organization.
  • Proven track record of managing large-scale events (fundraisers, galas, community outreach programs).
  • Experience recruiting, training, and leading volunteers to support organizational programs.
  • Strong project management skills to coordinate multiple events and volunteer activities simultaneously.
  • Ability to develop and execute event budgets, ensuring cost-effective planning.
  • Experience working with vendors, sponsors, and community partners to enhance event success.
  • Knowledge of event registration platforms, marketing tools, and donor databases
  • Experience in securing in-kind donations and sponsorships for events.
  • Ability to recruit, train, and manage a diverse team of volunteers.
  • Strong relationship-building skills to retain and engage long-term volunteers.
  • Knowledge of best practices in volunteer engagement and appreciation programs
  • Experience supporting fundraising campaigns, donor stewardship, and sponsorship solicitation.
  • Strong public speaking and presentation skills for donor and volunteer engagement.
  • Ability to train and mentor staff and volunteers, fostering a positive and inclusive culture.
  • Problem-solving mindset and ability to adapt in high-pressure situations.
  • Grant-writing experience is a plus.
  • Passion for the nonprofit sector and commitment to the organization’s mission.
  • Highly organized, detail-oriented, and proactive in managing multiple projects.
  • Ability to work flexible hours, including evenings and weekends as needed for events.
  • A team player with a collaborative mindset and the ability to work cross-functionally.

TO APPLY

Submit one document that includes your resume and cover letter to jobs@littlepink.org. Applications will be reviewed on a rolling basis or until the position(s) are filled. Please note that only candidates selected for an interview will be contacted.  
For more information on the organization, please visit www.littlepink.org

We currently have the following internship position available:

PUBLIC RELATIONS/SOCIAL MEDIA INTERN

Description

Little Pink Houses of Hope is seeking an intern with a strong knowledge and understanding of the digital media landscape, including various social media websites, as we launch a large social media and marketing campaign. The intern hired for this position will need strong critical thinking skills, content creation skills, able to work within a team environment, and interested in developing a good narrative around our mission.

Responsibilities

• Contribute to website projects including calendar updates
• Assist with monitoring and posting on blogs, forums, and social networks
• Provide online outreach and promotion using Facebook, LinkedIn, Instagram and more
• Graphic content creation
• Contact news and other print media, write press releases to develop media opportunities for specific retreats as well as national focus outreach.
• Create Collateral packages for events
• Conduct foundational research and funding opportunities
• Assist in the design of communication and marketing materials
• Update databases
• Assist with special event planning

Requirements

Students applying for this internship should be in their Sophomore year as a Marketing/Business, Public Relations, Journalism, Communications, or Hospitality and Tourism or related major with at least a 3.0 gpa and a solid understanding of social media formats. Strong communication, content creation and writing skills are required. Must demonstrate creativity and understand the importance of time management.  Proficiency with Microsoft applications, Adobe Creative Cloud, Canva and WordPress is a plus. Must be able to work at least 5 hrs/week with an assigned supervisor.

This can be a remote position for the right candidate.

To apply, please send resume and cover letter to kat@littlepink.org

We currently have Volunteer (non-paid) Leadership Opportunities available in the following areas:

Sedona, AZ/ Retreat Coordinator

Orange Beach, AL/ Retreat Coordinator

Fort Morgan, AL/ Retreat Coordinator

Myrtle Beach, SC/ Retreat Coordinator

Tybee Island, GA/ Retreat Coordinator

Description Little Pink Houses of Hope is seeking VOLUNTEER coordinator(s) in the above locations with a strong knowledge and understanding of their community and how to engage stakeholders. You would serve as a local Little Pink ambassador creating community awareness.  Little Pink provides training and support throughout the year.  You will work within a set budget and seek to secure donations for the retreat week based on Little Pink guidelines.  You will work to create a Team Pink of people within your community that are passionate about the cause and want to help.  Volunteering is fun when it is done together!

TO APPLY

Submit one document that includes your resume and cover letter to jobs@littlepink.org. Applications will be reviewed on a rolling basis or until the position(s) are filled. Please note that only candidates selected for an interview will be contacted.  
For more information on the organization, please visit www.littlepink.org