Join our Team - Little Pink Houses of Hope

ORGANIZATION BACKGROUND

Little Pink Houses of Hope is a non-profit organization that serves breast cancer patients and their families propelling families to live stronger, laugh harder and love deeper. The organization provides free week-long vacation retreat experiences for breast cancer patients going through treatment and their families.

The Little Pink’s programming effectively meets families where they are on their journey and provides support for each family member as well as for the unit as a whole. Little Pink responds to the needs of breast cancer survivors so that they can focus on strengthening their family; by spending quality time as a family unit, by meeting other families in the same health condition, and by creating an ongoing support network. Little Pink provides opportunities for families to de-stress from the rigor of appointments and cancer treatments.

Little Pink is headquartered in Burlington, North Carolina and is governed by a 7-member Board of Directors, comprised of members of the local community.

We are currently have the following positions available:

Event and Volunteer Director

Retreat Assistant Director

Communications and Marketing Manager

EVENT AND VOLUNTEER DIRECTOR

Overseeing all aspects of an event, from initial planning and concept development to execution, ensuring events run smoothly and meets fundraising and logistical objectives within budget and timelines, while collaborating with various vendors and stakeholders to achieve the desired outcome; essentially acting as the primary leader and decision-maker for the entire event operation. Recruiting, training, and managing volunteers so that all stakeholders at events are supported and we achieve operational excellence.

Key responsibilities of an Event and Volunteer Director:

Strategic Planning: Collaborate to define event goals, target audience, and desired outcomes, creating a comprehensive event strategy.

Budget Management: Develop and manage the event budget, negotiating contracts with vendors and allocating funds across different aspects of the event.

Vendor Management: Identify, source, and oversee all vendors including caterers, venue providers, entertainment, and transportation.

Site Selection: Research suitable venues based on event requirements, capacity, and logistics.

Logistics Coordination: Manage all operational aspects including event schedule, volunteers, run of show, speaker coordination, registration, attendee management, and on-site logistics.

Marketing and Promotion: Collaborate with Communications and Marketing Manager to develop and execute event marketing strategies to attract attendees.

Team Leadership: Assemble and lead volunteer committees and on-site volunteers, delegating tasks and ensuring efficient execution, while making sure that stakeholders are engaged and increasing their depth of relationship with Little Pink.

Risk Management: Identify potential risks and develop contingency plans to address issues that may arise during the event.

Post-Event Analysis: Evaluate event success against set goals, gather feedback from attendees and staff, and prepare post-event reports to identify areas for improvement.

Stewardship: Work to form key relationships that increase our visibility. Ensure high-level quality experience for donors and sponsors.

Scope of Work

Volunteer Management

Review all new volunteer applications with appropriate outreach and develop engagement strategies for long-term sustainable relationships.
Recruit volunteers. Outreach methods include extensive networking; presentations to faith, business, and/or community groups; staffing information booths at community events; and utilizing the media.
Screen volunteers as necessary; procedures might include Interviewing potential volunteers and matching their talents with organizational needs, reference checks, and criminal background checks.
Develop and facilitate orientation and training for volunteers.
Develop, build, and maintain positive, long-term relationships with volunteers
Process, organize, and maintain volunteer background checks and documentation
Coordinate volunteer teams for office projects, program support, special events, and community outreach efforts
Maintain data-base and track all volunteer hours and create reports
Facilitate good communication with and between volunteers
Evaluate and make changes to volunteer program as directed by President
Engage in ongoing stewardship for volunteers (notes, emails, cards, calls, etc)

Event preparation and management

Contract review and tracking
Schedule and facilitate planning meetings
Project management – plan for and purchase supplies, plan for, recruit, and train volunteers
Oversee event activities prior to event (auction procurement, vendor reach out, securing venues, permits, COI, etc)
Manage event set-up, main event activities, and teardown/cleanup
Post-Event – storage trips, office clean-up, returns of excess purchases, thank you notes
Responsible for recruiting, organizing, planning, and execution of event volunteers for local and national events.
Create volunteer job responsibilities for events and conduct training to ensure success of events.
Attend events and direct volunteers.
Write appropriate thank you’s
Under the supervision of the President work to organize and execute one Volunteer Recognition event per year
Develop and provide ongoing stewardship plans to acknowledge and retain volunteers.
Support and work cooperatively with volunteer committee Chairs and members to support special events
Work with the staff, board, and committees to develop new events consistent with the mission of Little Pink to reach new audiences
Maintain Signup genius
Coordinate third-party fundraiser plans with organizer
Ensure and track fundraising forms are completed
Ship any event supplies prior to events, and collect after if applicable
Follow-up to ensure that event funds are received
Steward organizers and recruit for future commitment
Manage most of auction process including procuring donations and working with volunteers to secure donations.
Catalog items and ensure accurate information and compelling descriptions for auction site, including researching fair market value and setting bid level accordingly.
Arranging pick-up or delivery of in-person and online items. Reporting on sales. Completing in-kind forms and donation receipts.

Education, Experience and Preferred Attributes

- Bachelor’s degree in Nonprofit Management, Event Planning, Communications, Business Administration, or a related field (preferred but not always required).
- 3-5 years of experience in event planning, volunteer coordination, or fundraising within a nonprofit or community-focused organization.
- Proven track record of managing large-scale events (fundraisers, galas, community outreach programs).
- Experience recruiting, training, and leading volunteers to support organizational programs.
- Strong project management skills to coordinate multiple events and volunteer activities simultaneously.
- Ability to develop and execute event budgets, ensuring cost-effective planning.
- Experience working with vendors, sponsors, and community partners to enhance event success.
- Knowledge of event registration platforms, marketing tools, and donor databases
- Experience in securing in-kind donations and sponsorships for events.
- Ability to recruit, train, and manage a diverse team of volunteers.
- Strong relationship-building skills to retain and engage long-term volunteers.
- Knowledge of best practices in volunteer engagement and appreciation programs
- Experience supporting fundraising campaigns, donor stewardship, and sponsorship solicitation.
- Strong public speaking and presentation skills for donor and volunteer engagement.
- Ability to train and mentor staff and volunteers, fostering a positive and inclusive culture.
- Problem-solving mindset and ability to adapt in high-pressure situations.
- Grant-writing experience is a plus.
- Passion for the nonprofit sector and commitment to the organization’s mission.
- Highly organized, detail-oriented, and proactive in managing multiple projects.
- Ability to work flexible hours, including evenings and weekends as needed for events.
- A team player with a collaborative mindset and the ability to work cross-functionally.

TO APPLY

Submit one document that includes your resume and cover letter to jobs@littlepink.org. Applications will be reviewed on a rolling basis or until the position(s) are filled. Please note that only candidates selected for an interview will be contacted.  For more information on the organization, please visit www.littlepink.org

RETREATS ASSISTANT DIRECTOR

This position will report to our Retreat Director. The position will implement and coordinate all aspects of the retreat program including leaders, volunteers, retreat planning and resource management. The position will ensure cohesiveness of mission and vision to guarantee that every retreat runs smoothly and follows program goals while maintaining a high level of operational excellence.

Programs and Leaders

Become a trained Coach, Director and Coordinator so that you can knowledgably lead field representatives
Retreat specific planning for implementation and consistency of mission goals
Monthly meetings with retreat location leaders to monitor the progress of retreat development and timely submission of information
Provide leaders with needed information for planning – reporting, processes, materials
Assist retreats with bookings
Learn all aspects of retreat management- scheduling, digital assets, volunteer management, financial parameters, budget creation, interpersonal dynamics of leadership
Attend 2-4 retreats per year
Conduct 2-4 site visits per year
Lead and or support participant and volunteer zoom calls for retreats
Ensure that all retreat sponsors are recognized
Organize gifts for retreat programs (vendors or special gifts)
Work with Property and Participant Director to ensure the integrity of retreat size and accommodations
Serve as a property on-call back up
Review interactive spreadsheets for accuracy
Ensure correct information in the LP App for Retreat
Assist in creating materials for Leader training (structure, powerpoint, run of show)
Assist in training leaders at annual Retreat Leaders’ weekends

Volunteers

Retreat volunteer recruitment, evaluation, assignment, and training

Under the supervision of the Retreats Program Director, work to recruit, organize, assign, support, and train retreat volunteers. Vetting and selection of volunteers through a process of calls and recommendations.
Communicating with volunteers on selection and placement
Ongoing interactions and relationship-building
Assignment process – invitation and confirmation calls and emails
Create content highlighting volunteers for social media use.

Education, Experience, and Preferred Attributes

- Bachelor’s degree in Nonprofit Management, Communications, Education, Business Administration, or a related field (preferred but not always required).
- 3-5 years of experience in leading teams, volunteer coordination, or leading within a nonprofit or community-focused organization.
- Strong project management skills to coordinate multiple retreats across the US
- Ability to develop and execute event budgets, ensuring cost-effective planning.
- Experience working with vendors, sponsors, and community partners to enhance retreat success.
- Strong relationship-building skills to retain and engage long-term volunteers.
- Knowledge of best practices in volunteer engagement and appreciation programs
- Strong public speaking and presentation skills for donor and volunteer engagement.
- Ability to train and mentor staff and volunteers, fostering a positive and inclusive culture.
- Problem-solving mindset and ability to adapt in high-pressure situations.
- Passion for the nonprofit sector and commitment to the organization’s mission.
- Highly organized, detail-oriented, and proactive in managing multiple projects.
- Ability to work flexible hours, including evenings and weekends as needed for retreats.
- Ability to travel 3-5 weeks per year.
- A team player with a collaborative mindset and the ability to work cross-functionally.

TO APPLY

COMMUNICATIONS AND MARKETING MANAGER

Little Pink is seeking a candidate who can effectively manage branding, storytelling, digital marketing, and stakeholder engagement to increase awareness and support for the organization’s mission. Below are the essential responsibilities and qualifications for this position:

Responsibilities

Creation of print and digital collateral materials/ Graphic design
- Annual retreat materials
- Off-site 3^rd party event materials
- Gala powerpoints and additional materials
- Community events powerpoints as needed
- Auction portal creation (including necessary photography)
- Shirts
- Business cards
- Event flyers
- Collateral (stickers, cards, pins, etc)
- Wig pages
- DWTS pages
- Event signage (LP and 3^rd party)
Communication
- Create Newsletters and Annual Report
- Create additional email campaigns as needed
- Stakeholder communication and marketing support
- Create giving campaign marketing materials
- Children of Hope Scholarship process including emails and communication with winners, committee facilitation and web updates
- Reaching out to secure sponsorship and/or connect them with President
- Securing and organizing all sponsor logos and ensuring they are used according to sponsor guidelines
- Tracking sponsor levels and benefits and ensuring benefits are assigned at events
- Working with Event and Volunteer Director to schedule Boxes of Hope events
- Communication and reminders to sponsors regarding our event schedule and their benefits
- Updating website with sponsor logos and links per their benefit level

Retreat Marketing support
- Press releases
- Post retreat- identify marketing images
- Additional requests from retreat locations (community meeting flyers, wishist, etc)
- Contact media outlets prior to the retreat to try to ensure retreat coverage
- Work with media contacts to create focus/ questions for interview.
- Pitch national markets for broad-based coverage
Forms creation
- Personalized fundraising pages
- Oversee Monday.com content, accuracy, and use
- WordPress and Charity Engine forms-
  - Reviewing them annually
  - Updating word press images and banners
  - Creating new forms as needed
Social media platforms
- - - Maintain social media platform content and communication
    - Content creation that highlights programs, events, stories, and press coverage
    - Maintain a social media calendar
    - Management of social media intern

Education, Experience, and Preferred Attributes

Bachelor’s degree in Communications, Marketing, Public Relations, Journalism, or a related field (preferred but not always required).
2-4 years of experience in marketing, communications, or public relations, preferably within the nonprofit or social impact sector.
Proven experience in content creation, brand management, and digital marketing.
Experience managing public relations efforts and media outreach.
Ability to develop and maintain a strong, consistent brand voice across all communication channels.
Strong storytelling skills to craft compelling narratives that engage donors, volunteers, and the community.
Experience in writing press releases, newsletters, blog content, and donor impact stories.
Knowledge of best practices in nonprofit messaging and audience engagement strategies.
Proficiency in managing social media platforms (Facebook, Instagram, LinkedIn, Twitter, TikTok) to drive engagement.
Experience with email marketing platforms (Mailchimp, Constant Contact) to develop donor and supporter outreach campaigns.
Ability to oversee website content management (WordPress, or similar CMS).
Ability to develop and execute PR strategies to increase media coverage for the organization.
Experience building relationships with journalists, media outlets, and influencers.
Ability to serve as the organization’s spokesperson when needed.
Experience in developing fundraising materials, donor appeals, and annual reports.
Knowledge of event marketing and sponsorship outreach.
Strong project management skills to oversee multiple campaigns and deadlines.
Ability to train and manage interns in communications-related tasks.
Proficiency in Adobe Creative Suite (Photoshop, InDesign, Illustrator), Canva, or other graphic design tools.
Passion for the nonprofit sector and mission-driven work.
Strong strategic thinking and problem-solving abilities.
Excellent written and verbal communication skills.
Ability to work flexible hours as needed for campaigns and events.

TO APPLY

We currently have the following internship position available:

PUBLIC RELATIONS/SOCIAL MEDIA INTERN

Description

Little Pink Houses of Hope is seeking an intern with a strong knowledge and understanding of the digital media landscape, including various social media websites, as we launch a large social media and marketing campaign. The intern hired for this position will need strong critical thinking skills, content creation skills, able to work within a team environment, and interested in developing a good narrative around our mission.

Responsibilities

Contribute to website projects including calendar updates
Assist with monitoring and posting on blogs, forums, and social networks
Provide online outreach and promotion using Facebook, LinkedIn, Instagram and more
Graphic content creation
Contact news and other print media, write press releases to develop media opportunities for specific retreats as well as national focus outreach.
Create Collateral packages for events
Conduct foundational research and funding opportunities
Assist in the design of communication and marketing materials
Update databases
Assist with special event planning

Requirements

Students applying for this internship should be in their Sophomore year as a Marketing/Business, Public Relations, Journalism, Communications, or Hospitality and Tourism or related major with at least a 3.0 gpa and a solid understanding of social media formats. Strong communication, content creation and writing skills are required. Must demonstrate creativity and understand the importance of time management. Proficiency with Microsoft applications, Adobe Creative Cloud, Canva and WordPress is a plus. Must be able to work at least 5 hrs/week with an assigned supervisor.

This can be a remote position for the right candidate.

To apply, please send resume and cover letter to kat@littlepink.org

We currently have Volunteer (non-paid) Leadership Opportunities available in the following areas:

Sedona, AZ/ Retreat Coordinator

Orange Beach, AL/ Retreat Coordinator

Fort Morgan, AL/ Retreat Coordinator

Myrtle Beach, SC/ Retreat Coordinator

Tybee Island, GA/ Retreat Coordinator

Description Little Pink Houses of Hope is seeking VOLUNTEER coordinator(s) in the above locations with a strong knowledge and understanding of their community and how to engage stakeholders. You would serve as a local Little Pink ambassador creating community awareness. Little Pink provides training and support throughout the year. You will work within a set budget and seek to secure donations for the retreat week based on Little Pink guidelines. You will work to create a Team Pink of people within your community that are passionate about the cause and want to help. Volunteering is fun when it is done together!